A quotation is easier to compare when every supplier receives the same written fabric brief. A photo, material name, or target garment can be useful evidence, but it does not replace the construction, composition, dimensions, color, finish, quantity, and evaluation requirements that matter to the project.
Fields to include in a fabric specification sheet
| Section | What to define |
|---|---|
| Construction and composition | Name the knit or woven construction, required fiber percentages, and any approved reference article or cutting. |
| Finished dimensions | State target GSM, usable width, permitted tolerance, and whether width is measured open or tubular. |
| Appearance | Provide the color standard, face and reverse appearance, hand-feel direction, and any finish requiring review. |
| Garment context | Explain the garment, fit, panels or trims, quantity by color, destination, and sample need. |
| Quality evaluation | For each critical check, name the method, condition, and buyer acceptance limit rather than using a broad quality label. |
Separate fixed requirements from open decisions
Mark each field as fixed, acceptable within a stated range, or open for a recommendation. That gives the development review a clear basis and prevents a sample from being assessed against an assumption that was never recorded.
Use references carefully
Attach a technical pack, reference swatch, garment image, color standard, or test requirement when available. A physical reference can clarify surface and color direction, but the written specification remains the source of truth for composition, weight, width, construction, and evaluation checks.
Use the reviewed fabric catalog to compare documented families, and the garment application guides to add end-use and approval context before sending the brief.